Artificial intelligence (AI) is no longer a futuristic concept - it’s reshaping the accountancy profession right now. From automating routine tasks to generating actionable insights, AI is driving a fundamental shift in how finance firms operate.

But this transformation isn’t just about new software - it demands a modern, resilient IT infrastructure. In this article, we’ll explore:

⚙️ How automation and AI are changing workflows in finance

🧩 Why your IT strategy must evolve to keep pace

🤝 How ITbuilder can help your firm navigate this new landscape

CASE STUDIES  |  ACCOUNTANCY SERVICES  |  LATEST NEWS

🔄 How AI Is Transforming Accountancy Workflows

AI and automation are now central to the day-to-day operations of many accountancy and finance team. Recent data shows that advanced AI users in accounting save 71% more time than beginners, with firms investing in AI training unlocking seven weeks per employee per year in capacity. [LINK].

The benefits are clear:

✅ Greater efficiency
✅ Fewer errors
✅ Ability to focus on high-value advisory work

📌 Key Areas of Impact

🧾Task Automation. AI is automating repetitive tasks such as data entry, invoice processing, bank reconciliations, and even tax return preparation. This not only speeds up workflows but also reduces the risk of human error. [LINK]

✉️ Enhanced Communication. Over 60% of accountants now use AI to compose emails and fine-tune their writing tone, improving client communication and consistency.

📊Advanced Data Analysis and Forecasting. AI tools can analyse vast datasets, identify trends, and generate forecasts, empowering accountants to provide deeper insights and more strategic advice.

🔍Improved Compliance and Risk Management. AI continuously monitors transactions for anomalies, helping firms detect fraud and maintain compliance with regulatory requirements.

 🛠️ The Critical Role of Modern IT Infrastructure

Adopting AI in accountancy requires more than just new software — it demands a secure, scalable IT infrastructure that can support increased data, integrations, and compliance needs. Here’s why modern IT infrastructure is essential: 

🔐Data Security and Compliance. AI systems are data-hungry, processing sensitive financial and client information. Robust cybersecurity measures, encryption, and access controls are non-negotiable to protect this data and meet regulatory standards like GDPR and FCA guidelines.

☁️ Cloud Integration. Cloud-based platforms enable seamless access to AI tools and financial data from anywhere, supporting hybrid and remote work models. They also provide the scalability and flexibility needed to grow with your firm’s needs.

🚀Performance and Reliability. AI and automation demand high-performance computing and reliable data storage. Downtime or slow systems can undermine the benefits of automation and frustrate staff and clients alike.

🔗Integration with Existing Systems. Effective AI adoption requires integration with your current accounting software (such as Xero, Sage, or IRIS) and business applications. A well-architected IT environment ensures smooth interoperability and minimal disruption.

🧪 Real-World Examples: AI in Action

FloQast’s AI-Powered Accounting Transformation

FloQast integrated AI into its platform to automate processes like data reconciliation. The results:

⏱️ 38% reduction in reconciliation time

🧾 23% decrease in audit duration

📈 44% improvement in workload management

This frees up accounting teams to focus on strategic review and decision-making.

UK Accountancy Firm: Personal Tax Process Automation

A UK-based accountancy firm implemented a combination of AI, Robotic Process Automation (RPA), and API development to automate personal tax processes across multiple platforms (CCH, IRIS, SAGE, XERO). The result was a significant reduction in manual work and improved accuracy, freeing up staff for more valuable client advisory roles.

🧰 ITbuilder’s Approach: Enabling the AI-Driven Accountancy Firm

At ITbuilder, we understand that the rise of AI in accountancy is both an opportunity and a challenge.

Our managed IT support and cybersecurity services are designed to help your firm harness the power of automation while maintaining security, compliance, and operational continuity.

🎥 What Our Clients Say

Hear directly from  WTT Consulting about the difference ITbuilder made to their business.
👉 Watch the short testimonial video below to learn how we helped them go from uncertainty to confidence.

"They really take the time to understand your software, your people, and your business, and they’re always there to support us...”  – Sue Woods, Office Manager and Head of HR, WTT Consulting

Download the full WTT Case Study (PDF)

💡 How We Support Your AI Journey

🔒 Endpoint Protection and Security. We deploy advanced endpoint detection and response (EDR) solutions to secure your devices and data, ensuring that AI tools are protected from cyber threats.

🔧 Microsoft 365 Management. Our experts configure and manage your Microsoft 365 environment, enabling secure collaboration and integration with AI-powered tools.

☁️ Cloud Infrastructure. We migrate and manage your data in the cloud for scalability and reliability.

🤝 Co-Managed IT Services. We collaborate with your internal IT team, whether you need extra hands, specialist expertise, or strategic guidance, to help you scale, secure, and manage your cloud-based infrastructure for AI-driven workflows.

🛡️ Managed Detection and Response (MDR). 24/7 monitoring and rapid response capabilities keep your systems secure and compliant, even as you adopt new technologies.

✅ Best Practices for AI Adoption in Accountancy

To maximize the benefits of AI and automation, firms should follow these best practices: 

🎯 Start with Clear Objectives
Define what you want to achieve with AI, whether it’s automating data entry, improving forecasting, or enhancing client service.

🎓 Invest in Training
Ensure your team understands how to use AI tools effectively and safely. Training in “prompt engineering” and data management is increasingly important.

📁 Prioritise Data Quality
AI relies on accurate, structured data. Implement strong data management practices and regular audits to maintain data integrity.

⚖️ Ensure Compliance
Align your IT and AI strategy with regulatory standards such as GDPR, FCA guidelines, and industry frameworks like Cyber Essentials and ISO 27001.

👥 Partner with Experts
Work with a trusted managed service provider (MSP) like ITbuilder to guide your AI adoption, manage risks, and ensure a smooth transition. 

🧠 Questions to Ask Before Adopting AI

🚀 The Future of Accountancy: AI as a Strategic Partner

AI is not replacing accountants, it’s empowering them. By automating routine tasks and providing deeper insights, AI allows finance professionals to focus on strategic advisory, client relationships, and business growth.

The most successful firms will be those that:

🔹 Embrace AI as a partner
🔹 Invest in modern IT
🔹 Prioritise security and compliance

📞 Want to use AI?

Ready to transform your accountancy firm with AI and automation? ITbuilder is your trusted partner for managed IT support, cybersecurity, and IT compliance support in the UK.

Contact us today to explore our co-managed IT services, cloud solutions, and expert guidance.

✅ 👉 Request a free cyber risk review  discover how we can help you stay ahead in the age of AI.

✅ Get board-level cyber coaching, we run a one-hour workshop that translates - NCSC’s 10 Steps into plain English for all professionals. [Book here: LINK]

CASE STUDIES  |  ACCOUNTANCY SERVICES  |  LATEST NEWS