The exponential growth in the use of e-mail in the past decade has resulted in a problem that nearly every business is now facing. The storage, management, backup and simple retrieval of huge volumes of message archives accumulated by staff is currently high on most businesses IT agenda.
It is the case these days that even the most organised message inbox owner will have accumulated a considerable amount of e-mail and business records that they simply cannot discard to the computer recycle bin. Whether it is a reluctance to delete or even a valid requirement (due to legislation) that a users' message history is retained, it is
not something that can simply be left unchecked and requires proper planning and management. Yes, computer storage is cheap and the cost of hard drives per gigabyte continues to fall but it is not simply a matter of throwing hardware at the problem. As messages build up in company mail databases they become bloated, slow and difficult to maintain resulting in impaired performance on a day-to-day basis as well as making records and data in these databases difficult to retrieve. At its very worst, a mail system that is simply left to expand unabated runs the risk of data corruption, taking the database out of action for a prolonged period. Recovering and restoring excessively large databases is a slow and laborious process, time which most business in the modern day can rarely afford.
At ITbuilder, we understand that it is difficult to 'enforce' limits on e-mail users who are either too busy to keep their inboxes tidy or genuinely need to keep years of e-mail history for reference or even compliance. It’s an apparently irreversible trend where e-mail is used increasingly more for important business correspondence and transactions. The resulting need to retain these audit trails is a factor that business owners need to get their heads around.
Fortunately, we have been doing our homework in this area and have evaluated a number of different message archiving solutions on the market. We have selected from the best in terms price, performance and features and feel we have a very compelling and competitive archiving ‘total solution’ to offer our clients. We have even had to take the problem into hand on our own servers with 10 years of company messages to organize, enabling our team to quickly retrieve client dialogue at the click of a mouse whilst keeping our e-mail systems in the best of health. This is a business advantage that we have and which we can provide you with today.
Read on for more information on why Message Archiving is an important weapon in the armoury of today’s forward thinking business.